Friday, August 12, 2011

Setting Up a Book Template Part 4

We're going to continue creating a book template. The next task is to create foreword page and a dedication page. These pages are optional and you can skip this step.


A foreword is a piece of text that is written by someone other than the primary author of the book. In my case, I would have a cousin who sent me a box of information that was the start of my family history write a foreword for one my books. She could talk about how my aunt carried the box with her when she left her home of DuQuoin, IL, moving to St. Louis. Later, my aunt--box in hand--moved to Chicago. From Chicago, my aunt moved to Orange County, CA, where she died. My cousin rescued the box and brought it home with her to North Carolina. She had no plans for the box of treasures, and then I wrote to her. She mailed the box to me when I was living in Nashville, TN, and I brought the box with its treasured contents with me to Florida. 


A dedication page is used to thank people--sometimes organizations--that were particularly helpful in the writing of your book. I have a list of distant relatives to put on my pages and more than one genealogy society--all of whom provided help at pivotal points in my research.


To complete these instructions, you are going to need a Heading style that isn't numbered. The reason you need this style is because numbered styles appear in a generated table of content. For the Foreword and Dedication pages, you need a Heading style that isn't picked up when you generate a table of contents. That style needs to look like a Heading 1 style but without the number in the style name.


Heading Fake
  1. Open the document we've been working on: Genealogy Book.
  2. Click to place your cursor is the first empty line on the five page. 
  3. Display the Styles (or Styles and Formatting) pane. See A Style for Every Season for instruction on how to display the pane. 
  4. Add the HeadingFake style. Notice I typed the name as one word. 
  5. Locate and select the New Style button. The new style dialog appears.

    --In Word 2003, the New Style button is at the top of the list.
    --In Word 2007 and 2010, the New Style button is circled in the illustration below.
    Click graphic to open in a new window.
  6. In the Properties group:
    --In Name, type HeaderFake.
    --In Style type, confirm that the type is Paragraph.
    --In Style based on, select (no style).
    --In Style for following paragraph, select Body Text
  7. In the Formatting group, select a font, size, attributes (B, I, U), and a color. The selections you make should match what you think you want for a Heading 1. If you make a mistake, it's not a problem. All you have to do is modify the style HeaderFake and the changes you make will cascade...that is, the changes will apply to all places where HeaderFake is applied. (I like Arial, 16 pt, Bold, Automatic.)
  8. Click the Format button, and then select Paragraph
  9. On the Indents and Spacing tab, adjust the Spacing Before/After to 12 pt before and 3 pt after, and confirm that the line spacing is Single
  10. On the Line and Page Breaks tab, in the Pagination group, select Keep with next and Page break before
  11. Click OK to save your Paragraph changes, and then click OK to save the new style. 



Foreword Page (Page 5 and 6...the slip sheet)
  1. Type the word Foreword.
  2. Apply the style HeaderFake, and then press the Enter key. The style type should be Body Text.
  3. Type the word Placeholder. You don't have the text yet. When you get it, you can replace the word Placeholder with your text. You are going to want to use the paste special option Unformatted Text so that the text you paste has the Body Text style applied to it automatically. 
  4. Press the Enter key a few times to add a few empty lines.
  5. Insert a page break (Ctrl + Enter). 
  6. Add a slip sheet (the blank page you need for the backside of the Foreword page).
    --Press the Enter key a few times to add a few empty lines.
    --Insert a page break (Ctrl Enter). 

Dedication Page (Page 7 and 8...the slip sheet)

  1. Type the word Dedication.
  2. Apply the style HeaderFake, and then press the Enter key. The style type should be Body Text.
  3. Type the word Placeholder. You don't have the text yet. When you get it, you can replace the word Placeholder with your text. You are going to want to use the paste special option Unformatted Text so that the text you paste has the Body Text style applied to it automatically. 
  4. Press the Enter key a few times to add a few empty lines.
  5. Insert a page break (Ctrl Enter). 
  6. Add a slip sheet (the blank page you need for the backside of the Foreword page).
    --Press the Enter key a few times to add a few empty lines.
    --Insert a page break (Ctrl Enter). 



The next post addresses adding pages for the table of contents...and dealing with headers and footers for the first time. Exciting stuff! 

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