Friday, August 26, 2011

Setting Up a Book Template Part 7

Open the document we've been working on (Genealogy Book) and confirm that the hidden codes are showing. Scroll to page 13.


Adding Introduction Section (Pages 13, 14, 15, and 16)
  1. Click in the first empty line on page 13. 
  2. Type Introduction, and apply the Heading 1 style to the text.
    Note: Don't like the way the default Heading 1 looks? Make a global change to the style. 
  3. Double-click above the word Introduction to open the page header (page 13). 
  4. Check the header bubbles. They should say something similar to
    First Page Header -Section 3- and Same as Previous
  5. Double-click below the word Introduction to close the page header (page 13).
  6. If you haven't already done so, press Enter to add empty lines for four pages. Adding four pages displays the running headers and footers so that you can see them and make changes as necessary.
Changing Headers and Footers for the Introduction Section 

Header Page 13
Scroll back to page 13 and look at the header area. Since this page is an odd page and the beginning of a new section, the header should be empty. 

If the header isn't empty, scroll to the bottom of page 12, click in the last empty line on the page, and enter a Next Page section break. See the end of the previous post: Starting a New Section (Page 13) if you need details. 

Footer Page 13
Scroll to the bottom of page 13 and look at the footer. It says i (Roman numeral). For this section, you are going to want to change the numbering format to Arabic numerals (1, 2, 3).
  1. Double-click near the i to open the footer. 
  2. Notice the bubble Same as Previous. Remove Same as Previous from the footer. 
    In Word 2003, on the View menu, click Header and Footer, and then click Link to Previous.
    In Word 2007 or 2010, notice that you've had a new tab turn up with the title Header & Footer Tools Design. Click the tab, locate the Navigation Group, and click the highlighted Link to Previous.
  3. Select the i with your cursor if necessary. (My system auto selects the i.)
  4. Right-click the i. A pop-up menu appears.
  5. Select Format Page Number. The Page Number Format dialog appears. 
  6. In Number format, select Arabic numerals. 
  7. Click OK. If you scroll through pages 14, 15, and 16, you note that the page format has changed for these pages also. 
    Header and Footer Page 14
    This even numbered page...page 2 of your introduction but page 14 of the template is as it should be. The book title is in the header and the page number (2) is in the footer. 

    Header and Footer Page 15
    This odd numbered page...page 3 of your introduction but page 15 of the template needs some work. The header says Table of Contents but you want it to say Introduction.
    1. Click in the header area. 
    2. Remove Same as Previous from the header. 
      In Word 2003, on the View menu, click Header and Footer, and then click Link to Previous.
      In Word 2007 or 2010, notice that you've had a new tab turn up with the title Header & Footer Tools Design. Click the tab, locate the Navigation Group, and click the highlighted Link to Previous.
    3. Select the text Table of Contents and replace it with the text Introduction
    4. Scroll to the footer. It says page 3, which is what you want it to say. 
    Header and Footer Page 16
    This even numbered page...page 4 of your introduction but page 16 of the template is as it should be. The book title is in the header and the page number (4) is in the footer.  From this point forward, you should have no reason to alter even numbered pages. 

    Starting a New Section (Page 17)
    1. Double-click in the body of page 16. The headers and footers close.
    2. From the top of page 16 (4), click in the fourth or fifth empty line.
    3. Add a Next Page section break.
      --In Word 2003, click Insert on the menu bar, and then select Break. The Break dialog appears. Under Sections break types, select Next Page.
      --
      In Word 2007/2010, click Page Layout, and in the Page Setup Group, select Breaks. The Break dialog appears. Under Sections Breaks, select Next Page.
    Your header disappears because this is the beginning of a new section (Chapter 1: The First Generation). Chapter 1 is also four pages with headers and footers; however, the section title changes from Introduction to Chapter 1: The First Generation and the page numbers continue so that the first page of this section is page 5. The page number is probably 1 at the moment. I'll tell you how to change it to 5 in the next post. 

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