Monday, August 29, 2011

Setting Up a Book Template Part 8





Open the document we've been working with (Genealogy Book) and confirm that the hidden codes are showing. Scroll to page 17. 


Adding Chapter 1: The First Generation (Pages 17, 18, 19, and 20) 

  1. Click in the first empty line on page 17.
  2. Type Chapter 1: The First Generation, and apply the Heading 1 style to the text.
  3. Double-click above Chapter 1: The First Generation to open the page header (page 17).
  4. Check the header bubbles. They should say something similar to
    First Page Header -Section 4- and Same as Previous.
  5. Double-click below Chapter 1: The First Generation to close the page header (page 17).
  6. If you haven't already done so, press Enter to add empty lines for four pages. Adding four pages displays the running headers and footers so that you can see them and make changes as necessary. 

Changing Headers and Footers for the
Chapter 1: The First Generation Section


Header Page 17
Scroll back to page 17 and look at the header area. Since this page is an odd page and the beginning of a new section, the header should be empty.

If the header isn't empty, scroll to the bottom of page 16, click in the last empty line on the page, and enter a Next Page section break. See the end of the previous post: Starting a New Section (Page 17) if you need details.

Footer Page 17
Scroll to the bottom of page 17 and look at the footer. It probably says 1. For this section, you are going to want to change the number to 5; that is, you want the number to continue.
  1. Double-click near the 1 to open the footer.
  2. Notice the bubble Same as Previous. Remove Same as Previous from the footer.
    In Word 2003, on the View menu, click Header and Footer, and then click Link to Previous.
    In Word 2007 or 2010, notice that you've had a new tab turn up with the title Header & Footer Tools Design. Click the tab, locate the Navigation Group, and click the highlighted Link to Previous.
  3. Select the 1 with your cursor if necessary. (My system auto selects the 1.)
  4. Right-click the 1. A pop-up menu appears.
  5. Select Format Page Number. The Page Number Format dialog appears.
  6. Locate the Page number options, and select Continue from previous section
  7. Click OK. The page number changes to 5. If you scroll through pages 18, 19, and 20, note that the page numbering has changed (6, 7, 8)  for these pages also.
    Header and Footer Page 18
    This even numbered page...page 6 for chapter 1 but page 18 of the template is as it should be. The book title is in the header and the page number (6) is in the footer.

    Header and Footer Page 19
    This odd numbered page...page 7 for chapter 1 but page 19 of the template needs some work. The header says Introduction but you want it to say Chapter 1: The First Generation.
    1. Click in the header area.
    2. Remove Same as Previous from the header.
      In Word 2003, on the View menu, click Header and Footer, and then click Link to Previous.
      In Word 2007 or 2010, notice that you've had a new tab turn up with the title Header & Footer Tools Design. Click the tab, locate the Navigation Group, and click the highlighted Link to Previous.
    3. Select the text Introduction and replace it with the text Chapter 1: The First Generation.
    4. Scroll to the footer. It says page 7, which is what you want it to say.
    Header and Footer Page 20
    This even numbered page...page 8 for chapter 1 but page 20 of the template is as it should be. The book title is in the header and the page number (8) is in the footer. 

    Starting a New Section (Page 21)
    1. Double-click in the body of page 20. The headers and footers close.
    2. From the top of page 20 (8), click in the fourth or fifth empty line.
    3. Add a Next Page section break.
      --In Word 2003, click Insert on the menu bar, and then select Break. The Break dialog appears. Under Sections break types, select Next Page.
      --
      In Word 2007/2010, click Page Layout, and in the Page Setup Group, select Breaks. The Break dialog appears. Under Sections Breaks, select Next Page.
    Your header disappears because this page is the beginning of a new section (Appendix A: Scanned Census Records). I can hear the question now: But what about the other chapters? I'm going to explain how you get them when we talk about executing a template. However, we have to have a working template before we can execute a template.

    As it is at the moment, you have the page numbering working. Getting page numbering that is working correctly is a big item. So the next post will be about appendices. 

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