Monday, September 17, 2012

Forming Up Your Genealogy--Part 17--Quick Access Toolbar

With Word 2007 and 2010, access to Word functions moved from a menu setup to the ribbon. When Word developers moved the commands to the ribbon, they picked the commands that were the most used. In addition, they enabled a Quick Access (QA) toolbar that is located immediately above the ribbons. I've written about the QA toolbar before in the post Displaying Buttons You Need. If you'll refer to that post, you find instructions for adding and removing buttons to that toolbar.

If you are going to create forms on a regular basis, you may well want to add the form fields (text, check box, and drop-down) to the QA toolbar to make them easy to grab on the fly.

In the screenshot below, you see that I've added the Legacy Tools group--and--the check box, drop-down, and text form field buttons. I added the Legacy Tools group because it includes more than the three form field buttons. I might want to use the additional buttons in the Legacy Tools group but I don't need them all the time. I know I'm going to be using the three form field buttons constantly; therefore, I added them as separate buttons.

Your other option is to create your very own personal tab with the buttons you want on it. That's what we'll talk about in the next post. 

...Oops...Forgot one button you'll need...Restrict Editing...
  1. Locate the button on the Developer ribbon.
  2. Right-click the button. A pop-up appears. 
  3. Select Add to Quick Access Toolbar. The button appears on the QA toolbar. 
Adding the Restrict Editing button allows you to display the Restrict Formatting and Editing pane on the fly. The button is a toggle with an on/off position. 

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