Thursday, April 26, 2012

More Please...Part 2

The Find and Replace tabs are virtually the same with the exception of the Replace with field on the Replace tab.

Most people readily figure out how to find and replace a word or a phrase. In the example above, I'm going to find Duquoin and replace it with Du Quoin. This example is a straight forward replacement. However, not all finds or replaces are that straight forward.

When you find that Word is picking up additional words you did not intend, start looking at the options that can narrow what Word searches for. For example, if I search for settle, word will pick up settler and settlement because settle is nested in the additional words. If I apply the Find whole word only option, Word excludes settler and settlement from find results.

Be sure to notice that when you select options that narrow the results Word adds the options below the Find what field. In addition, when you add attributes to the Replace with fields, Word adds the selected attributes below the Replace with field. Word will always tell you what has been applied to these two fields.

To apply attributes to replacement text, use the Format and Special buttons. Below is an example.

Click the graphic to display a larger version, and then click the Esc key to close it. 

I'm going to let you study the graphic to see if you can identify the attributes I selected for the replacement text. I'll talk about each of the Format and Special buttons options in future posts. Understanding these options allows you to mark up a document for review in a different way...a way that can be quickly undone later on. So check out the graphic.

P.S. If you're a long time reader of this blog, you should recognize the Replace Font's the same as the Font dialog you've used in the past...Word is reusing the dialog...another example of a chance to reuse knowledge you've already gained.

If you're new to this blog, see Format --> Font for a sample of a similar dialog. Word frequently reuses dialogs. After you learn to use a dialog in one place in Word, you know how use it when you encounter it in another area of Word.

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