Wednesday, September 7, 2011

Setting Up a Book Template Part 11

Open the document we've been working with (Genealogy Book) and confirm that the hidden codes are showing. Scroll to page 29.

Adding a back cover (Pages 29 and 30)
Click in the first empty line on page 29. If you haven't already done so, press Enter to add empty lines for two pages. Adding two pages gives you a page for the inside back cover (odd page) and a page for the outside back cover (even page).

Changing Headers and Footers for the Back Cover
Heading Page 29

Scroll back to page 29 and look at the header area. Since this page is an odd page and the beginning of a new section, the header should be empty.

Footer Page 29
Scroll to the bottom of page 29 and look at the footer. You should see a page number (17). You want the footer to be empty. 
  1. Double-click in the footer area to open it. 
  2. Remove Same as Previous from the footer.
    In Word 2003, on the View menu, click Header and Footer, and then click Link to Previous.
    In Word 2007 or 2010, notice that you've had a new tab turn up with the title Header & Footer Tools Design. Click the tab, locate the Navigation Group, and click the highlightedLink to Previous.
  3. Highlight the page number and click the Delete key.
Header Page 30
Scroll to the top of page 30 and look at the header. You should see the book title. You want the header to be empty.
  1. Double-click in the header area to open it.
  2. Remove Same as Previous from the header.
  3. Highlight the book title and click the Delete key. 
Footer Page 30
Use the instructions above to remove the page number (18) in the footer.

Your template is complete.

Save Options
As you've been following these instructions, you've been saving your work as a document. If you have extensions visible, your file name looks similar to these:
  • Genealogy Book.doc
  • Genealogy Book.docx
If this is a one-off document and you don't want to use it again--that is, you're going to execute the template (write your book), then saving it as a document is fine. 

You can also select File-->Save as, and save the document under a new name. Execute the template as a document and write your book. 

Or, if you think you're going to want to use this template again and again, you will want to save what is currently a document as a template. After a document is saved as a template, you can select it from a list of template and Word presents you with a copy of the document, which you can execute. When you're ready to start a new book, you can select the template again and Word presents you with the same empty 30 page document you saved as the template. 

To save a document as a template:
  1. Select File-->Save as. The dialog appears. 
  2. In the Save as type field, select Word Template (or Template or .dot).
  3. Select the Save button. The system places a copy of the document in your templates (Yes, you have templates!). 
Next post we are going on a hunting expedition...looking for the damn template because Word buries them unless you're using Word 2010. 

Here's what mine looks like. In earlier versions of Word, it's not near this easy to find but we'll talk about it on the next post. We'll also start talking about executing a template...more fun. Also, we're to the point where I can start showing you some cool things you can do...for example, automating tasks using field codes. You won't find much written about field codes because it's an advanced use and lots of times people don't get far enough into using Word to encounter field codes. But you grasshopper will know. 

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