Wednesday, March 14, 2012

Table It!...Part 13...Row Formatting

Row Tab

Going through the remainder of the Table Properties tabs will be much easier because the dialogs include fewer fields and buttons.
  • Size: Fields in this group allow you to set a height for the row. I rarely use this setting, because if your text over fills a cell in the row, your reader won't be able to see all of the text by just looking at the table.
  • Options: Allow row to break across pagesI routinely select this option when creating long tables. As I complete rows in a table and the table expands to the end of the page, when the text in a cell in the row goes to the next page, the entire row moves to the next page. Having Word automatically move the row gives your table the polished look of a professional document.
  • Options: Repeat as header row at the top of each page
    I routinely select this option when creating long tables. Select a row in the table as the title row (usually the first row), display Table Properties, and then select this option on the Row tab. As the table gets longer and Word automatically moves the last row on one page to the top of the next page, Word also adds the heading row automatically. You need to note that you can only edit in the original heading row, and when you do edit, the changes appear in each of the automatically generated heading rows. Also, of note, you can select more than one row as heading rows (stacked headings).
  • Previous Row/Next Row buttons
    When you are applying formatting using the Row tab, you can click these buttons to move from row to row. When you use the buttons, Word selects the entire row. By that I mean Word selects all cells in the row and the little square at the end of the row that you see when you turn on hidden codes.
    What is important to remember about selecting the  entire row is that the little square at the end includes formatting codes for the row. The best way to see this is to add color to a row and then clicking to the right of the row (between the border and the little square at the end) to add a new row. The row that Word inserts includes the color as part of the formatting of the row. 
Column Tab
The Column tab simply has the option of setting specific widths for columns. I avoid this tab for the same reason that I avoid the Size field for a row. It's too restrictive.

Next Post
We'll look at the Cell tab, and then we'll start looking at menu selections that allow you do other table-related tasks; for example, rotate text in a cell.

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